The idea Creative Admin candidate must be highly organized, process excellent interpersonal, written and verbal communication skills, proficiency in social media, G-Suite and experience in Adobe Creative Suite/Cloud, must be able to multi-task, be a strategic thinker, self-starter, highly motivated and results driven, with integrity and the ability to work with minimal supervision.
The CAA will support the direct needs of the CEO as well as those of the various departments. The primary Administrative responsibilities include:
- Greeting and processing clients and guests at the office
- Answering phones & email
- Creating and editing presentations and documents as requested.
- Maintain company office, including supplies, equipment and overall office environment
- Maintain company and CEO schedules
- Attend meetings and keep record of minutes
- Maintain client and vendor profiles/records
- Schedule meetings, appointments and arrange travel
- Assist in coordinating office events
- Conduct research, compile data and have the ability to present findings in well organized presentation format.
- Meet with clients, vendors and other individuals/groups on behalf of CEO and/or company
- Research, coordinate and schedule monthly networking events for office
- Provide assistance in web design
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
The CAA must also possess basic design skills. The primary Design responsibilities include:
- Designs and produces marketing materials including flyers, offering memoranda, e-mail blasts, invitations, announcements, etc. (using corporate branding standards templates)
- Uses desktop publishing applications to complete assignments involving word processing, page layouts and the creation of charts and computer graphics.
- Imports graphic images and integrates with text.
- Provides primary graphics support for customer meetings, presentations, awards, etc.
- Coordinates graphic production requirements with printers, vendors, and overall publication schedules.
- Works with vendors for quotes, purchase orders, press proofs, and coordinating delivery of final product.
- Maintains all graphic design equipment and software.
- Assist in editing videos for internal projects, as well as client projects
- Manage company social media sites
- Reply to online reviews/comments
- Monitor hashtag feeds & post events.
- Assist in website maintenance
- Maintain company Vlog by capturing and chronicling company wide activities
